The Bureau for the Implementation of Equal Treatment’s Data Protection Declaration
The Bureau for the Implementation of Equal Treatment takes the protection of personal data very seriously. We collect, process and use your personal data only as permitted under the applicable data protection law. In the following, we will inform you about the type, scope and purpose of data collection, processing and use when operating our website https://www.bug-ev.org/.
Controller
The controller responsible for data processing according to Art. 13(1)(a) GDPR is the Bureau for the Implementation of Equal Treatment (following only the Bureau) (Büro zur Umsetzung von Gleichbehandlung e.V. – BUG e.V.), Greifwalder Str. 4, 10405 Berlin, Phone Number: 030 68836618, E-Mail: info@bug-ev.org.
Its board represents the Bureau, consisting of Dr. Rainer Nickel and Dr. Alexander Tischbirek, as well as its director Vera Egenberger.
Purposes and Legal Basis/Lawfulness of the Data Processing
The Bureau processes the following personal data:
For (funding) member administration: surname, first name, address, e-mail address of members. The legal basis for this Art. 6(1)(b) GDPR. The Bureau deletes the data ten years after termination of the association or sponsoring membership.
For donation administration: name, first name, address, e-mail address, bank account incl. IBAN and BIC. The legal basis for this is Art. 6(1)(b) GDPR. The Bureau deletes the data ten years after the transaction.
For applicant administration: surname, first name, address and all other data submitted with the application. The legal basis for this is Section 26 Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG). The Bureau deletes the data at the latest six months after receipt of the application, but in the case of employment only six months after the end of the employment. Personal documents, records, and certificates are subject to being stored for ten years.
For payroll accounting: surname, first name, address, religious affiliation if applicable, tax number, social security number, health insurance number, bank details incl. IBAN and BIC. The legal basis for this is Art. 6(1)(c) GDPR. The Bureau shall delete the data ten years after the end of the employment relationship.
For external presentation/publicity: photos of the members and participants of the Bureau’s events on the bug-ev.org website. The legal basis, Art. 6(1)(a) GDPR, is applicable in this respect. The Bureau shall delete the data as soon as use is no longer necessary.
For communication via the Internet (e-mail): All data voluntarily submitted to us such as surname, first name, e-mail address and any other personal data or special categories of personal data. The legal basis for this data processing is Art. 6(1)(a) GDPR. The Bureau deletes the data 24 months after termination of the respective form of communication or, if the data are part of ongoing procedures, 24 months after the end of the procedure.
In the event of revocation of a granted consent, the Bureau deletes the relevant data immediately.
For legal representation of discrimination cases: All data provided to us on a voluntary basis or provided to us by court or on behalf of the defendant, provided that you have authorized us with a legal representation or assistance and insofar as this is necessary for effective legal representation. The legal basis for this is Art. 6(1)(a) and (b) GDPR. The Bureau deletes all procedural files after the end of the respective proceedings at last instance.
For the operation of the www.bug-ev.org website
Your browser automatically transmits information to us in so-called server log files. The legal basis, Art. 6(1)(f) GDPR, is applicable in this respect. Our legitimate interest in data processing follows from the guarantee of a smooth connection and the convenient use of our website, as well as from the evaluation of system security and stability. We do not use the data mentioned to draw conclusions about your person.
The website is operated by an external service provider, Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany (“Mittwald”).
Mittwald automatically retains and stores the following information in server-log files, which your browser transmits automatically:
- IP address
- Browser type and browser version
- Operating system
- Referrer URL
- Host name of the accessing computer
- Time of the server request
The data is not amalgamated with other data sources. Mittwald reserves the right to examine the data retroactively if concrete evidence for unlawful use becomes apparent.
Please contact Mittwald (telephone: +49 (0) 5772/293-100, e-mail: support@mittwald.de) for further information about Mittwald’s processing of your personal data or click here to learn more.
Recipient of the data
We will not transmit any information without your express consent (Art. 6(1)(a) GDPR) to third parties, except for the purpose of membership, salary or donation administration. If this is necessary or required, it is done within the framework of a commissioned data processing. Our legitimate interest (Art. 6(1)(f) GDPR) in contract data processing lies in the outsourcing of the resource consuming handling of the administration of members, wages or donations.
In some cases we use external service providers to process your data, as listed below:
Commerzbank Berlin
We transmit data that you provide to the BUG account when making a donation to our service provider Commerzbank Berlin. The contact details you provide (first name, surname, street, house number, zip code, city, telephone number, email address) are processed by Commerzbank Berlin in accordance with GDPR. Contact: Commerzbank Aktiengesellschaft
Business premises: Kaiserplatz, 60311 Frankfurt am Main; Postal address: 60261 Frankfurt am Main; Telephone: 069 1 36 20; Email: info@commerzbank.com
Betterplace.org
Our website uses the services provided by Betterplace to collect donations through a donation button. This service is provided by gut.org gemeinnützige Aktiengesellschaft, Schlesische Straße 26, 10997 Berlin, Germany.
Betterplace is a service used to organise donation campaigns and donors’ payments. The payment data you provide (e.g. email address, bank account) is transmitted to Betterplace by clicking on the "Jetzt spenden!" ("Donate now") button.
When visiting the page containing the Betterplace donation form, Betterplace stores a cookie of Google Analytics on your computer. This service is provided by Google Analytics ist die Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
For more information on how user data is handled, please see Betterplace’s privacy policy at https://www.betterplace.org/c/help/privacy-policy.
YouTube
On the basis of a consent pursuant to the first sentence of point (f) of Article 6(1) GDPR, we might use components (videos) of the company YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter: “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter: “Google”) on our Internet pages.
When you access a page containing an embedded video, a connection to the YouTube servers is established and the contents are displayed on the Internet page through a notification to your browser.
Pursuant to YouTube specifications, in the “extended data protection mode” your data - especially which of our Internet pages you have visited as well as device-specific information including the IP address - is sent to the YouTube servers in the US only when you view the video. By clicking on the video, you give your consent to this transfer.
If you are simultaneously logged on to YouTube, this information is assigned to your YouTube member account. You may prevent this by logging out of your member account before visiting our website.
Google respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.
Further information on the handling of user data can be found in YouTube's data protection declaration at: https://www.google.de/intl/de/policies/privacy.
Contact:
Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA, support-de@google.com
YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, support-de@google.com
Newsletter
The Bureau runs various newsletters and manages them using the MS Office program. For this purpose, we only use your e-mail address. You will only receive our newsletter if you have previously subscribed to it. You can send us a revocation of your consent to use your e-mail address for the newsletter at any time. Please send the revocation of consent by e-mail to info@bug-ev.org.
Data transfer to third countries
The Bureau does not transmit data outside the scope of the General Data Protection Regulation (GDPR).
Rights of data subjects
You have the right
- To request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information on the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right of rectification, erasure, restriction of processing or objection, the existence of a right to complain, the origin of your data, if not collected by us, as well as the existence of automated decision making including profiling and, where applicable, meaningful information on the details of such data;
- To demand, without delay, the rectification of inaccurate personal data stored by us, in accordance with Art. 16 GDPR;
- To request the deletion/erasure of your personal data stored by us, unless the processing is carried out for the purpose of exercising the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest or if it is necessary for the purpose of asserting, exercising or defending legal claims, pursuant to Art. 17 GDPR;
- To restriction of the processing of your personal data (Art. 18 GDPR), insofar as the accuracy of the data is contested by you or the processing is unlawful, but you oppose its erasure and request the restriction of its use. In addition, you have the right to restriction of data if we no longer need it for purpose of processing, but the data is required by you for the establishment, exercise or defense of legal claims. Lastly, you have the right to restriction of processing if you have lodged an objection to the processing in accordance with Art. 21 GDPR;
- To receive your personal data that you have provided us with in a structured, common and machine-readable format, or to request that it be transferred to another controller, in accordance with Art. 20 GDPR;
- To withdraw your consent at any time in accordance with Art. 7(3) GDPR. As a result, we will not be able to process the data, which was based on the withdrawn consent;
- To complain to a supervisory authority pursuant to Art. 77 GDPR. You can turn to the supervisory authority at your usual place of residence or place of work, or at the seat of our association.
To exercise your rights as a data subject, please contact us by e-mail at info@bug-ev.org.
Competent supervisory authority for a complaint:
Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte für Datenschutz und Informationsfreiheit)
Maja Smoltczyk
An der Urania 4-10
10787 Berlin
mailbox@datenschutz-berlin.de
Changes to this privacy policy
We reserve the right to change this privacy policy at any time with effect for the future. A current version is available here. Please visit the website regularly and inform yourself about the applicable data protection declaration.
As of October 2020
This data protection declaration has been translated from German. In case of inconsistencies, the German version will take precedence.